| <Walter> | I call this meeting of VOICE to order. |
| <Walter> | Agenda Item B. Make sure someone is logging. |
| <Walter> | Sector is. He said so long time ago. |
| <Projects> | 242 members, ~$2900 USD |
| <Walter> | Item D: Report on Status of Server hard drive from Judy or Abel. |
| <mandie> | Walter: did you see Abel's posting in admin? |
| <Judy> | the one that mentions the co-sysadmins...it also made mention of the upgrade |
| <Judy> | I hope to get in touch directly with wilson Rook ( Co-Loc provider) this week to |
| <Judy> | discuss the HW upate and get that job done by Thursday. |
| <Judy> | we will know nothing definite until he speaks with Wilson |
| <Walter> | Item E. Mark got a request from Keri (DSOM_eCS) re eCS merchandising. |
| <Walter> | Mark, can you summarize what that was about? |
| <DSOM_eCS> | We wanted to know whether someone from VOICE would like to sit on the board. |
| <Walter> | Keri, the floor is yours. |
| <DSOM_eCS> | We are attempting to bring a few items to market which would carry the eCS e-ball logo, banner and other images. |
| <Judy> | where will the funding come from? |
| <Walter> | Keri, Do I take it you are no longer interested? |
| <OS2NL> | Well its no secret Mensys will also be making some eCS stuff... |
| <DSOM_eCS> | Revenue from the sale of the items will used to cover expenses and the rest will be placed into an eCS/OS/2 Developer |
| <DSOM_eCS> | Developers' Fund. |
| <OS2NL> | DSOM like what for fund ? |
| <OS2NL> | Netlabs ? |
| <DSOM_eCS> | Ok, OS2NL - We should talk further about that...maybe off-line. |
| <DSOM_eCS> | The idea of the fund came about from a series of notes posted into the eCS mailing list. |
| <OS2NL> | To be quite honest I'm subscribed to the normal eCS mailing list but I don't have time to follow it... |
| <Swanee> | The general idea sounds great but is that something that Voice should be involved in, in an official sense. (not that we can't but the question deserves discussion) |
| <DSOM_eCS> | Swanee, true. |
| <madodel> | I don't think they are asking that VOICE be directly involved. just if someone from the BoD is interested in joining their Board. |
| <Judy> | that's the way I understood it also |
| <Walter> | Agenda Item F: Purchase Ceilidh (Kaylee) Professional message board software. |
| <Walter> | Here are the details re: Ceilidh: |
| <Walter> | 1. Cost for 5 forums = $149 |
| <DSOM_eCS> | Just as a closing point. We don't necessarily want VOICE to be directly involved. But we believe that having a representative from VOICE can give our project some credability and purpose. |
| <Walter> | 2. Far better communication compared to present email lists, including multiple threads, contractions/expansion, and |
| <Walter> | superior control such as passwords. |
| <Walter> | 3. The same product could be usedd to create test groups for WarpDoctor project. |
| <Walter> | 4. Could be used to provide a Feedback feature for the Newsletter. |
| <Walter> | 5. Ceilidh comes in an OS/2 based version. |
| <Walter> | You can get more information at http://lilikoi.com/professional. |
| <Judy> | may we discuss? |
| <Walter> | Certainly. |
| <Judy> | I think all the above would be very useful...but |
| <Judy> | we need to poll the membership and get their input |
| <Walter> | That's why I brought it up. |
| <Judy> | I mean the members mailing list... |
| <madodel> | What does the limit of 5 forums mean? I'm not clear on that. What constitutes a Forum? |
| <Judy> | that entails more members than those present...and some "some" do participate other than those here |
| <Judy> | we got their money for membership...we need to ask their opinion. Whether they give it or not...is their option |
| <Walter> | It means we are limited to five forums on one server. |
| <madodel> | but what is a forum? Can we have several sub topics within a Forum? |
| <madodel> | What would be the 5 forums used for VOICE? |
| <Judy> | 1. Warpdoctor |
| <madodel> | Is a Forum equivalent to a Usnet Group? With one overall topic/purpose |
| <Judy> | 2. News (which would be the same as the email version) |
| <Judy> | 3. Newsletter discussion |
| <Judy> | madodel: yes |
| <Walter> | Thanks, Judy. |
| <madodel> | Thanks Judy. I'm not much for web forums, so I'm kind of in the dark |
| <Walter> | I have had no direct experience with it because it can be installed only on a server, and till now I've never |
| <Walter> | had a server on my computer. |
| <Walter> | OS/2 eZine's feedback forum is a SINGLE forum with multiple threads. |
| <Judy> | madodel: do you remember the forums that Dirk had setup on os2ss? |
| <madodel> | Walter: Thanks that helps also to give me perspective |
| <Judy> | REXX, Networking etc |
| <madodel> | Judy: I never frequented those |
| <Judy> | ok |
| <madodel> | Is Ceilidh what OS2SS uses? |
| <Judy> | I don't believe so |
| <Walter> | Mark, I'm afraid I don't know. SS has been in such bad shape for so long that I've quit going there. |
| <Judy> | it doesn't appear that os2ss has forums any longer |
| <Judy> | anyway, I think we should get a feel from the members as to whether they want to go to forums...and then determine if we will purchase the professional version |
| * | Projects agrees with Judy |
| <Walter> | Mark, I wish I could give you more precise answers to your questions on Ceilidh. |
| <Walter> | After I get it installed (I now have some server software) I should be able to do that. |
| <Walter> | Regarding Ceilidh Pro Purchase, is the consensus that we poll the membership using the email list? |
| <Projects> | aye |
| <madodel> | yes |
| <Judy> | yes |
| <Sector> | Affirmative |
| <Projects> | ok, yes then. |
| <Judy> | members@os2voice.org |
| <Walter> | Aye |
| * | Sector wonders how much it would get used |
| <Judy> | Walter: just tell them what you want and get their opinions...be sure to include an email addy for them to reply to |
| <Walter> | oops, the chair doesn't vote. |
| <Judy> | aye |
| <Judy> | only to break a tie :) |
| <Walter> | OK, who's normally responsible for conducting that kind of poll? |
| * | Projects would guess the secretary |
| <Walter> | To save bloodshed, I'll do this one myself. Sector can do the next one. |
| <Walter> | Agenda Item G: Warpstock's request for VOICE financial participation. |
| <Projects> | still a long way away though |
| * | Projects says yes to both |
| <Walter> | 1. Contribution towards the Saturday night social. |
| <Walter> | 2. Booth |
| <Walter> | Did all the BOD members read the email? |
| <Judy> | yes |
| <Judy> | errr..I did :) |
| <Projects> | $500 for the social is what we usually do |
| * | Projects did too |
| <Projects> | and we've always had a booth |
| * | Swanee hasn't done his email yet tonight |
| <Judy> | we need to take into consideration the $ that may be needed this year for DB2 |
| * | Sector read the email |
| <Projects> | anyhow, did we reach a decision on item G? |
| <Walter> | No. |
| <Walter> | I think we agree to do, but not how much. |
| <Walter> | Chairman raps the gavel! |
| <Judy> | another poll for the members.... |
| <Projects> | Judy: for the social, or for both? |
| <Judy> | both |
| <Judy> | I wouldn't hit them with too many emails |
| <Digi> | Judy - Worried about them getting paper cuts? |
| <Projects> | we can put this one off for a couple of days |
| <Walter> | One email with two parts and several options? |
| <Judy> | my concern is the money that may be needed to get the Warpdoctor project in motion |
| <Judy> | that will benefit VOICE/Warpdoctor |
| <Projects> | what's a booth worth this year? |
| <Judy> | we have been able to support WS with donations in the past, but now we cannot short ourselves |
| <Judy> | a booth would help VOICE...it has brought us in memberships in the past |
| <Walter> | Hold on, I'll find out about the booth. |
| <Judy> | but contributing to the social would do nothing for us... |
| <Walter> | Walter switches hats.... |
| <madodel> | If VOICE gets a booth, will anyone staff it? |
| <Judy> | I will "IF" I attend....but that's not looking too promising :( |
| <Sector> | It wouldn't do anything directly, but it has become sort of a tradition (social sponsorship) |
| <madodel> | Last year in Philly, we were all so busy, the booth was empty most of the time. |
| <Projects> | it also spreads our name a little more... not that Warpstock attendees haven't already heard of us |
| <Judy> | Sector: yes, but VOICE took total control of the social planning and the whole nine yards |
| <Judy> | we need to set our priorities |
| <madodel> | We might be better off putting the money into the Social since people have come to expect that |
| <madodel> | Assuming we go with either a booth or the Social |
| <Walter> | Walter switches hats back to VOICE chairman....$500, which includes two free conference passes. |
| <Projects> | so we'd still have ~1900 USD left at the current balance... |
| <Judy> | and how much will the licenses be for DB2? |
| <Projects> | and that's now... get a cheque monthly from BMT |
| <madodel> | Anything from Mensys Peter? |
| <Projects> | How about we commit to the booth, and tentatively commit to a donation for the social depending on Warpstock? |
| <Projects> | Mark: Damn, thanks for reminding me... I've recieved nothing from them yet. Have to get in touch with Joachim(?) |
| <Walter> | Projects, Please explain, "social depending on Warpstock." |
| <Judy> | you either commit or you don't commit |
| <Judy> | and that requires a vote from the members |
| <Projects> | Walter: we can say that we may be able to contribute to the social, depending on funds available after warpstock $$ are spent |
| <Walter> | OK. |
| <Judy> | no, we tell them at this time we are unable to commit |
| <madodel> | Other then Judy, I haven't seen anyone else hint they may be able to help staff a booth. |
| * | Projects hints that he'd be more than able if he can make it this year... |
| <Judy> | why are we not addressing the $ needed for DB2??????????????? |
| * | Projects thought Longstaff had a license for DB2 |
| <Walter> | So did I. |
| <Judy> | ok, I'll shutup |
| <Sector> | Maybe we should poll the members first and see who would be willing to help staff booth before commiting to one |
| <madodel> | That license is for 5.x. The latest version is 7.2 |
| <Projects> | do we need the latest? And if so, isn't there an upgrade option? |
| <Walter> | Agenda Item G. |
| * | Projects says yes to the booth. Will abstain on the social |
| <madodel> | DB2 7.1 WorkGroup Upgrade at Mensys is 558.91USD with another 279.02 for an additional User License |
| <Projects> | so it's doable then |
| <Walter> | Does anyone else have a view on the Agenda G: |
| * | Projects changes his vote to two yes's |
| <madodel> | That assumes that Charles still contributes his DB2 license |
| <Projects> | from what I've seen, the only reason he has the license is for warpdoctor |
| <madodel> | Otherwise DB2 7.1 WorkGroup is $1015.34USD |
| <Projects> | still doable with both social contribution and booth |
| <madodel> | The reality is that membership has plateau'd |
| <madodel> | I don't think we can answer G tonight |
| * | KoolAde will be glad to throw some extra money in to help with the donation |
| <madodel> | We should send out a member post asking who among the members palns to attend WS2001, and among those, who would be able to help with staffing the booth. I'm willing to help, but I will not sit there forthree days |
| <Walter> | What will we need to be able to answer G. |
| <Chip> | A budget |
| <madodel> | Walter: we need to know if anyone will be staffing a booth. There is no point to one if noone will be there |
| <madodel> | in the past we always received 20 or so new members at WS, but I think last year we had only a handful, and a few renewals. |
| <madodel> | Again, the booth wasn't staffed most of the time since Dan and I were so involved in WS itself. |
| <Projects> | Last year's WS brought in $627 US in memberships & t-shirts |
| <Projects> | so far this month, BMT owes us $267.90 USD |
| * | Projects bought 3, but not at WS |
| <XRange> | Projects: got full amount from me no BMT cut... |
| <Projects> | yup |
| <Projects> | but that's already counted :-) |
| * | Projects moves that we poll the members on item G |
| <Projects> | perhaps with a bit of background regarding Warpdoctor plans |
| <Walter> | Is there a second to XRange's motion? |
| * | Projects 's motion... |
| <Chip> | Sounds to me as though we ought to know first, if enough members will go to man a booth, about how much is expected for social contribution, and whether we can expect to get anaother $600 or so in return. |
| <Walter> | I stand corrected: please use normal statements when making a motion. |
| <Projects> | ? |
| <Projects> | Chip: we know how much is expected for the contribution... $500 to $1000 (we usually do the $500 route) |
| <Chip> | $500, ?, just for the social part? |
| <Walter> | The question, was VOICE going to continue its traditional practice of support, and if so by how much? |
| <Chip> | I see. |
| <madodel> | That $500 is used to reduce the overall cost of the Social to attendees |
| <madodel> | In the past VOICE has planned the Social. |
| <madodel> | And in return has received some recognition for it in the naming of it. |
| <Walter> | I am going to withdraw Project's motion, since it has not been seconded. Projects may re move it later if he wishes. |
| <Walter> | Officially, Project's motions dies for want of a second. |
| <Walter> | er..motion |
| <Projects> | then we're still stuck on item G |
| <Projects> | How about moving on, and coming back to G at the end? |
| <Walter> | I suggest madoel draw up a membership poll requesting the kind of information he mentioned above to give |
| * | madodel doesn't do polls |
| <Walter> | us sufficient information to resolve this problem. |
| <madodel> | I can send out an email |
| <Walter> | Thanks, madoel |
| <Walter> | er..madodel. |
| * | Projects looks at Walters suggestion, and his own dead motion and thinks they both say the same thing :-) |
| <Projects> | so I second Walter's suggestion |
| <Walter> | I will create question regarding Ceilidh and send out an email regarding that. |
| <Walter> | Projects: FBM. |
| <Projects> | FBM? |
| <Walter> | Fine by me. My invention. |
| <Projects> | Ah, ok. |
| <Walter> | This leaves Agenda Items H and I. However it's almost 10:00p, and I don't know if we should continue. We're |
| <madodel> | can we move on to H now? before everyone leaves |
| <Projects> | please |
| <Walter> | losing people pretty rapidly. |
| <Walter> | FBM. ITEM H: Email addresses for VOICE members. |
| <Walter> | 1. How many expressed a desire during the poll? |
| <Walter> | 2. What's involved in implementation? |
| <Walter> | 3. How long? |
| <Walter> | Discussion: |
| <Projects> | unfortunately Abel's not here... he has that information |
| <Walter> | Then can we really deal with it? madodel, what do you wish to say? |
| <madodel> | I don't have anything to say. I just want to move the meeting along. :-) |
| <Walter> | Let's skip Item I: |
| <Walter> | er... skip to Item I: |
| <Projects> | I will have 3 more members if the email addy thing goes through; 2 students and 1 reqular |
| <Walter> | My request for "co-sysadmin" status on SERVER1 |
| <Sector> | Still need Abel's input for that one too... |
| <Walter> | 1. My intent was to alleviate some of Abel's load by allowing me to handle to some details directly. |
| <Walter> | 2. Abel is really excited about it. He has requested we move ahead with that ASAP. |
| <Walter> | I move that we approve the Co-Sysadmin item in principle, and let Walter and Abel meet to work out the details. |
| <Walter> | Co-Sysadmin: restricted sysadmin access, under control of Abel. |
| <madodel> | seconded |
| <Walter> | All in favour? |
| <madodel> | yes |
| <Chip> | Aye |
| * | Sector approves |
| <Projects> | yes |
| <Walter> | Carried. |
| <Walter> | Sorry--I should have asked. All opposed? |
| <Walter> | Carried. |
| <Walter> | Item J. New Business? |
| <Projects> | not new business, but an item we all forgot... cc processing for voice memberships... |
| <Walter> | Considering the hour, I think we'll have to table that until the next meeting. |
| * | Chip moves that item H: be carried to the next meeting as Old Business. |
| <Projects> | H and G |
| <Projects> | second Chip's motion, if G is included |
| <Chip> | I'll accept that addendum |
| <Projects> | seconded then |
| <Walter> | You guys are getting good. |
| <Projects> | :-) |
| <Chip> | Would you like to add the CC business also? |
| <Projects> | YES! |
| <Projects> | sorry... that's a sore spot with me at the moment :-) |
| <Chip> | Should I restate? |
| <Projects> | might as well... then it'll be official |
| <Walter> | CC Business is really new business and should be handled separately--IMO. |
| <Projects> | Walter: it's actually been discussed quite a bit already |
| <Walter> | OK, go ahead. |
| <Projects> | but that was a bit before you were elected |
| * | Chip withdraws his original motion... |
| <Walter> | OK, someone restate the amended motion. |
| * | Projects looks at Chip |
| * | Chip moves that items: G & H and the CC business be moved to the next meeting as Old/Unfinished Business. |
| <Projects> | I second that motion |
| <Walter> | All in favour? |
| <Chip> | Aye |
| <madodel> | yes |
| <Projects> | aye |
| <Sector> | 1 |
| <madodel> | I move we adjourn the meeting |
| * | Projects seconds |
| <Walter> | All opposed? |
| <Walter> | Carried. |
| <Walter> | I hereby adjourn the meeting. |
